2004-2006 Constitution of the Oklahoma Library and Information Studies Student Association
Amendment History
2006-2007 Constitution
2006-2006 Constitution
2004-2006 Constitution
Please note that this constitution was amended in April 2006.
Article I – Name, Purpose, and Non-Discrimination Policy
Section 1 – Name
*The name of this organization shall be OLISSA: Oklahoma Library and Information Studies Student Association, hereinafter referred to as OLISSA.
Section 2 – Purpose
*OLISSA's primary purpose is to focus on student activities within the School of Library and Information Studies, hereinafter referred to as SLIS. OLISSA officers serve as liaisons to the SLIS faculty, thus serving to reinforce and maintain good relationships between SLIS students and the SLIS faculty. A secondary purpose is to promote both the School of Library and Information Studies and the profession of librarianship.
Section 3 – Non-Discrimination Policy
*Membership or participation is not based on gender, race, color, religion, national origin, age, sexual orientation, disability, veteran status, marital status, or political belief.
Article II – Membership and Qualifications
Section 1 – Membership
*All members of OLISSA must be graduate students at the
University of Oklahoma. All graduate students enrolled in one or more
graduate level courses in the University of Oklahoma School of Library
and Information Studies are automatically members of OLISSA.
Article III – Organization Leadership: Titles, Terms
of Office, Type of Selection, and Duties of Leaders
Section 1 – Titles
*OLISSA shall have a President, Vice-President, Secretary,
Treasurer and Graduate Student Senate Representative.
Section 2 – Terms of Office
*Student officers must be graduate students at the University
of Oklahoma. Therefore, if a graduate student ceases to be an OU student,
that graduate student can no longer serve as an officer.
*Officers will officially begin their terms at the commencement
of the summer semester.
*Any member is eligible to hold office after having been
a member of OLISSA for one semester.
Section 3 – Type of Selection
*Provided that there is more than one candidate interested
in a particular officer's position, the office will be chosen by
an election of the members to be held April of every year. In the case
of an election, the candidate will be elected with a two-thirds majority
of those voting.
Section 4 – Duties of Leaders
*President- The president shall have the ultimate responsibility
for the functioning of the organization and its relationship to the faculty.
The President has the authority to convene and conduct meetings, represent
the organization at functions, and head the general administration of
the group. Additionally, the President is the organization's public
relations person, responsible for meeting with faculty and keeping the
membership informed about activities and responsibilities. One aspect
of these duties is to represent the organization at the monthly SLIS faculty
meetings.
*Vice- President- The vice-president is responsible for substituting for the president in the event of his/her absence. The vice-president is also responsible for the production of the online newsletter that will be available on the OLISSA website.
*Secretary- The secretary is responsible for documenting the activities of the organization, including the maintenance of the OLISSA website.
*Treasurer- The treasurer oversees the financial concerns of the organization. This officer is responsible for: balancing the organization's monthly bank statement from the University of Oklahoma credit union; Completion and submission of the annual UOSA (University of Oklahoma Student Association) budget proposal; Only the President and Treasurer are authorized to sign checks from OLISSA's University of Oklahoma credit union account.
*Graduate Student Senate Representative- The graduate
student senate representative is responsible for representing the OLISSA
student body at the graduate student senate meetings. This representative
will report on information concerning the OLISSA student body, as well
as the minutes of the graduate student senate meeting. OLISSA is allowed
two representatives.
Article IV – Advisor: Qualifications, Responsibilities,
and Role in Organization
Section 1 – Qualifications
*OLISSA must have an advisor who is a full-time faculty
member of the School of Library and Information Studies
Section 2 – Responsibilities
*The advisor will serve as a liaison between the organization
and the administration.
Section 3 – Role in Organization
*The advisor will serve as a mentor to the officers of
the organization, giving advice when needed.
Article V –Committees
Section 1 – Executive Committee
*OLISSA has a governing executive committee that consists
of the OLISSA officers. This committee will hold monthly meetings.
Section 2 – SLIS committees
*OLISSA is responsible for recommending student members
to SLIS committees. The OLISSA president also has the authority to create
ad hoc committees and appoint members thereto as s/he sees fit.
Article VI – Meeting of the Organization: Meetings,
Frequency, Notification of, and Attendance
Section 1 – Meetings
*All members are encouraged to attend the general membership meetings, however attendance at the meetings is not required.
Section 2 – Frequency
*Meetings will be held at the discretion of the officers. However, meetings will generally be scheduled once a month.
Section 3 – Notification of
*Members will be notified of meetings through the organization's listserv email. Members will also be notified by a flyer posted on the organizational bulletin board, postings on the organization's website calendar, and the online newsletter of the organization.
*Members will have at least 48 hours notice of a general meeting.
*In the unlikely event of an emergency meeting, members will be notified by email.
Article VII – Method of Amending Constitution: Proposals, Notice, and Voting Requirement
Section 1 – Proposals
*Proposed amendments to the constitution will be sent to the general membership through the organizational listserv email. Members will be responsible for reading the amendments. Members will reply by email with any changes or issues they have with the proposed constitution, to the OLISSA officers.
*Any current member of OLISSA can propose amendments
to the constitution.
Section 2 – Notice
*Members will be notified of a proposed change to the
constitution through an email announcement.
Section 3 – Voting Requirement
*The proposed amendment will pass with a two-thirds majority
of those voting.
Article VIII – Miscellaneous Procedures: Quorum, Dissolution
of Organization, Impeachment of Officers and Members, Parliamentary Authority,
Etc.
Section 1- Parliamentary Procedure
*All questions of parliamentary procedure shall be decided
in accordance with the forms laid down in the latest edition of Robert's
Rules of Order.
Section 2- Establishment Clause
*This Constitution shall be considered binding and in
force upon adoption by a majority of the members.
Article IX – Preemption Statement
Section 1 – Preemption Statement
*If there is a conflict between our national or parent
organization's rulings (The American Library Association), constitution,
or direction and the University of Oklahoma Student Code, the Student
Code preempts the national or parent ruling.
Adopted on or before: January 2004
